HR Coordinator

Wed, July 24, 2019 2:23 PM | Anonymous

Place of Business:
Texas Diabetes & Endocrinology, P.A.

Position Description:
Established in 2001, Texas Diabetes & Endocrinology, P.A. is the leading Central Texas facility specializing in diabetes, thyroid, osteoporosis, weight management, and hormonal conditions.

We are looking for a full-time Human Resources (HR) Coordinator to join our HR team of two. The HR Coordinator is responsible for performing diversified administrative and clerical needs while holding differing levels of responsibility in several areas of HR including: Full Life Cycle Recruitment, Records Management, Benefits Administration, and Leave Management. The HR Coordinator will also provide back up support to the HR Manager in the areas of Payroll, Training & Development, Employee Relations, Compliance Reporting, Disability Accommodations, and Policy Development.

Job duties include but are not limited to:

  • Full Life Cycle Recruitment:
    • Communicating with hiring managers to assess staffing needs. Reviewing job descriptions, developing recruitment plans, posting positions, screening applicants, and scheduling interviews.
    • May attend recruitment fairs.
    • Extending job offers and creating offer letters.
    • Completing background check and employment verifications.
    • Conducting New Hire Orientation at our different locations and processing new hire paperwork.
    • Assigning and monitoring post-hire training paths.
  • Creating and maintaining employee files, following all Records Management guidelines.
  • Handling day-to-day Benefits Administration needs including new employee benefits enrollment, life event changes, updating benefits administration websites, and regular quality assurance audits.
  • Assisting employees with 401k loan and exit documents.
  • Administering the Workers’ Compensation program.
  • Assisting in administering leave requests (FMLA/Leave of Absence) and developing benefit premium pre-payment plans for employees.
  • Providing support to all employees on the HRIS. Staying up-to-date on product updates and communicating changes.
  • Recording all change of statuses in the HRIS. Computing wages and recording data for use in payroll processing. Communicating and processing PTO payouts and leave donations.
  • Responding to employment verification requests as needed.
  • Managing employee award distributions including milestone anniversaries.
  • Compiling HR reports including monthly management updates.
  • Administering offboarding documents including exit letters. May conduct employee exit interviews.
  • Performing other general administrative needs (i.e. name tag replacements, updating organizational chart)
  • Providing back up support to HR Manager in the areas of Payroll, Training & Development, Employee Relations, Compliance, and Policy Development as needed. Trained as Payroll back-up.
  • Assisting with the monthly Employee Newsletter.
  • May participate or facilitate holiday-themed events.

Essential knowledge, skills, and abilities:

  • Understanding of the technical and operational aspects of HR management, including federal, state, and local laws and regulations.
  • Proficient in Microsoft Outlook, Excel, Word, and other computer functions.
  • Experienced with data entry and the administration of a Human Resources Information System (HRIS) or similar platform.
  • Able to maintain a high level of confidentiality and work with highly sensitive data and information.
  • Excellent customer service skills, phone etiquette, and professionalism.
  • Able to work effectively in a two-person, team-oriented environment.
  • Demonstrated ability to communicate both verbally and in writing in a clear and comprehensible manner. Must be able to read and write in English.
  • Excellent attention to detail.
  • Proven analytical and mathematical abilities as needed for effective Benefits and Payroll Administration.
  • Adaptable to changes with competing demands and methods. Dependable with a strong work ethic. Must be able to meet deadlines effectively.
  • Must demonstrate excellent organizational and prioritization skills.
  • Must demonstrate patience and problem solving abilities in difficult situations.
  • Works well with employees at all levels and with outside contacts.

Education & Experience Requirements:
Minimum Required:

  • Associates degree in related field or in lieu of a degree, 2 years of relevant experience
  • Bachelor’s Degree in related field or in lieu of a degree, 4 years of relevant experience
  • At least 1 year of Recruitment experience is a plus
  • Prior experience with HRIS or similar platform
Work Environment & Physical Demands:
  • Professional office environment. Shared office space with mild to moderate noise
  • Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machine
  • Mostly sedentary
  • Frequent keyboarding
  • Requires traveling between offices
  • May occasionally need to assist with lifting or moving up to 10 pounds
* Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Depends on Experience. TD&E offers competitive pay, comprehensive benefits, 401(k), PTO, paid holidays, and other great benefits.

Monday – Friday. Work hours may vary between the hours of 8am – 5:00pm, depending on department requirements/manager agreement.

Additional Information:
Regularly travels between work sites in the Austin/Round Rock area. Shared office space.

Texas Diabetes & Endocrinology, P.A. recruits, hires, and promotes employees in accordance with and subject to applicable requirements of federal and state laws and city ordinances that prohibit discrimination on the basis of race, color, religion, sex, national or ethnic origin, age, disability, citizenship, veteran status, genetics or genetic testing, sexual orientation, gender identity, or gender expression.

Click here to apply.

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